Last Opened: All changes you made to the document since you last opened it are deleted.īrowse All Versions: The timeline for the document opens, showing tick marks on the right that indicate every time the document was opened, saved, duplicated, locked, renamed, or reverted. Last Saved: All changes you made to the document since you last saved it are deleted. The newest versions are all backward-compatible, meaning that they can use older formats by default, with no conversion or special saving necessary.Because Pages continually saves your work on your computer, you can browse earlier versions, restore a document to an earlier version, and create duplicate versions.Ĭhoose File > Revert To (from the File menu at the top of your computer screen), then choose one of the following: Select the one that matches the version your colleagues are using, and they'll be able to use and edit the document without any problems.If you have an older version of Office and your colleagues have a newer version, you don't need to do anything. This is done in the 'Save' dialogue box, by clicking the drop-down menu that allows you to choose what file type you want to use. If it's earlier than that, then you can simply save your documents in earlier formats. If it's 2007 or later, you'll have no problems. There are compatibility plugins that enable the older versions to read newer files, but not everybody has those.If you are using Office 2008 or later on your Mac, you should first ask your colleagues what version(s) they are using. Older versions of Office (2003 and earlier for Windows, 2004 and earlier for Mac) aren't able to read and edit. For example, a Word document used to have the file extension '.doc', but starting with Office 2007/2008, the default file extension is '.docx'. If not, you can save the files to work in other versions.In Office 2007 for Windows (and 2008 for Mac, I believe), the default file extensions for Office documents were changed.

By 'compatible' I mean that either you both have recent versions, or you both have older versions. It will work without conversion, if both parties (you and your colleague) are using compatible versions of MS Office.

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